Minutes of meeting

by Kung
(Siem Reap,Cambodia)

Original Text: Minutes of meeting

Topics(raised by) Discussions Conclusions

1-Action Plan (Amra)

2-Job Description of Staff should be adapted by all of you (Amra)

3-Assessment of the two more new health centers (Amra)

4-Water Sanitation from the individual donors through ROTARY (Amra)

5-Video Disc Design for CB’s health promotion show program (Amra)

6-Working together between CB and satellite clinic (Amra)

7-Staff Appraisal Format (Ponama)

8-Project Progressive Reports ( Project Managers)

9-Conducting a baseline survey over health centers of Dan Run and Ta Yek (Amra)

The action plan wrote by our team of CB has finished for 2011. The plan is focused on the whole year operating, therefore it might require the coordinators draft the tentative two kinds of plan: 1-Monthly plan and 2- Yearly plan.

This is just to inform all of you that all of staff should fill the duty of what stipulated in the contract, do not take time or materials to serve their own interest but you can do private business on your holidays.

We should think about the criteria of the health centers which will be selected by CB for partnership and define the date for going to assess the health centers. Mrs. Daniela added that we make sure that we would take times to submit the request to OD and stakeholders and improve the format of baselines survey as well as.

Mr. Amra said that there might have donors to support to fund of 25,000 USD for water project including providing the filters. So please Mr. Phat start surveying which villages in the Sotr Nikum zone Expected villages are Poay Smach and Cham Pei should be implemented. Meanwhile Mrs. Daniela assured that during the last meeting with Dr. Bill. He said that the proposal should be written at least 2 pages then submit it to RORATY in New York for sale and make a contact with RORATY in Cambodia.

We are designing a preamble of the tape in the health Video spot by introducing the creation and aim of CB, AHC, Satellite…Mrs. Daniela also suggested that whether the materials are working properly

Amra raised that for the past time, Satellite did not join the monthly meeting with Pro-TWGH—at least she asked for her representative to embody for next month. So Daniela told that next time she would tell Helen in a meeting with Dr. Bill and CB to work together within good collaboration.

A new update form of CB staff evaluation seems to be explained to the staff, said Ponama so that staffs are able to complete easily and correctly.

The project managers raised their own monthly progressive reports to the meeting.

The so far we nearly finalize the improved format for questionnaires and ensure that all CB staff interviewers are aware of questions very well. As it finish we should start tentative questions at villages in morning then in the afternoon we gather to consolidate. Daniela suggested that it is better to have volunteer or hire an employee to work as data entry temporarily.

Information

This information just prevents the taking liberty.

May be Sang Veuy and Kien Sangke health centers should be selected. The date for assessment is October 21, 2010.

Amount 25,000 USD is not sure for available yet.

When the Spot-check design finished we would bring for Dr. Bill checks.

A meeting shall be held between Amra, Daniela and Dr. Bill.

August 30, 210 at 2:30 pm we will conduct a brief meeting.

See more detail of reports in each department.
We may start on October.

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Revised Text:

Topics(raised by) Discussions Conclusions

1-Action Plan (Amra)

2-Job Descriptions of Staff should be adapted by all of you. (Amra)

3-Assessment of the two more new health centers (Amra)

4-Water Sanitation from individual donors through ROTARY (Amra)

5-Video Disc Design for CB’s health promotion show program (Amra)

6-Working together between CB and satellite clinic (Amra)

7-Staff Appraisal Format (Ponama)

8-Project Progress Reports (Project Managers)

9-Conducting a baseline survey for the health centers of Dan Run and Ta Yek (Amra)

The action plan written by our team of CB has been finished for 2011. The plan is focused on the whole year's operations, so it might require the coordinators tentatively drafting two kinds of plans: 1. Monthly plan and 2. Yearly plan.

This is just to inform all of you that all staff members should fulfill the duties stipulated in their contracts and not take time or materials to serve their own interests. Private business should be done on your holidays.

We should think about the criteria for the health centers which will be selected by CB for partnership and define the dates for going to assess the health centers.

Mrs. Daniela added that we should make sure that we take the time to submit the request to OD and stakeholders and improve the format of the baseline surveys.

Mr. Amra said that there might be donors to support a fund of 25,000 USD for the water project, including providing the filters. He also requested Mr. Phat to please start surveying which villages in the Sotr Nikum zone (the expected villages are Poay Smach and Cham Pei.) should be implemented.

Meanwhile Mrs. Daniela reported that, during the last meeting with Dr. Bill, he said that the proposal should be written for at least 2 pages and submitted to RORATY in New York for approval and to make a contact with RORATY in Cambodia.

We are designing an introduction for the tape of the Health Video spot, including the creation and aims of CB, AHC, Satellite.

Mrs. Daniela also suggested ensuring that the materials are working properly.

Mr. Amra stated that in the past, Satellite has not joined the monthly meeting with Pro-TWGH. She asked for their representative to attend next month. Daniela said that next time she would tell Helen, in a meeting with Dr. Bill and CB, to work together with good collaboration.

A new updated form for CB staff evaluations needs to be explained to the staff, Ponama said, so they will able to complete it easily and correctly.

The project managers presented their own monthly progress reports to the meeting.

So far, we have nearly finalized the improved format for questionnaires and ensured that all CB staff interviewers are very well aware of questions.

To finish, we should start tentative questions at villages in the morning, then in the afternoon we will gather to consolidate. Daniela suggested that it is better to have a volunteer or hire an employee to work in data entry temporarily.

Information:

This information just prevents misunderstandings.

Sang Veuy and Kien Sangke health centers should maybe be selected. The date for assessment is October 21, 2010.

The amount of 25,000 USD is not guaranteed available yet.

When the Spot-check design is finished, we would bring it for Dr. Bill to check. A meeting shall be held between Amra, Daniela and Dr. Bill.

On August 30, 2010 at 2:30 pm, we will conduct a brief meeting.

See more detail of reports in each department.

We may start in October.

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